PRIVACY POLICY

Revised August 24, 2023

Thank you for choosing to be part of our community at SOOS, LLC, doing business as SOOS (“SOOS”, “we”, “us”, or “our”). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy policy, or our practices with regards to your personal information, please contact us at support@SOOS.io.

When you visit our website https://www.soos.io (“Website”), and more generally, use any of our services (the “Services”, which include the Website), we understand and appreciate that you are trusting us with your personal information. We take your privacy very seriously. In this privacy policy, we seek to explain to you what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our Services immediately.

This privacy policy applies to all information collected through the Services (which, as described above, includes our Website), as well as any related services, sales, marketing, or events.

1. What Information Do We Collect?
2. How Do We Use Your Information?
3. Will Your Information Be Shared With Anyone?
4. How Long Do We Keep Your Information?
5. How Do We Keep Your Information Safe?
6. Do We Collect Information From Minors?
7. What Are Your Privacy Rights?
8. Tracking Features and Use of Cookies
9. Do California Residents Have Specific Privacy Rights?
10. Do We Make Updates to This Policy?
11. How Can You Contact Us About This Policy?

What Information Do We Collect?

We collect personal information that you voluntarily provide to us when you register on the Website, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Website, or otherwise when you contact us.

The personal information that we collect depends on the context of your interactions with us and the Website, the choices you make, and the products and features you use. The personal information we collect may include the following:

Personal information provided by you. We collect names, phone numbers, email addresses, mailing addresses, job titles, usernames, passwords, contact preferences, contact or authentication data, and other similar information.

Personal information we will not collect from you. We will not collect or store any data necessary to process your payment if you make purchases, such as your credit card number, or the security code associated with your credit card. All payment data is stored by our third-party payment processor. You may find their privacy policy link(s) here: https://stripe.com/privacy.  We will never collect your social security number or personal information unrelated to the services provided to you, including but not limited to, race, religion, gender or sexual orientation. 

All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.

Information automatically collected

Log and Usage Data. Log and usage data is service-related diagnostic usage and performance information our servers automatically collect when you access or use our Website or Services and which we record in log files. Depending on how you interact with us, this log data may include your IP address, device information, browser type and settings, and information about your activity on the Website (such as the date/time stamps associated with your usage, pages and files viewed, searches, and other actions you take such as which features you use), device event information (such as system activity, error reports (sometimes called ‘crash dumps’), and hardware settings).

Device Data. We collect device data such as information about your computer, phone, tablet, or other device you use to access the Website. Depending on the device used, this device data may include information such as your IP address (or proxy server), device application identification numbers, location, browser type, hardware model, Internet Service Provider and/or mobile carrier, and operating system configuration information.

Location Data. We collect data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depends on the settings of the device you use to access the Website. For example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Locations settings on your device. Note however, if you choose to opt out, you may not be able to use certain aspects of the Services.

Information collected from other sources

In order to enhance our ability to provide relevant marketing, offers and services to you, we may obtain information about you from other sources, such as public databases, joint marketing partners, affiliate programs, data providers, as well as from other third parties. This information includes mailing addresses, job titles, email addresses, phone numbers, intent data (or user behavior data), Internet Protocol (IP) addresses, social media profiles, and social media URLs.

How Do We Use Your Information?

We use personal information collected via our Website for a variety of business purposes described below. We process your personal information for these purposes for our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. 

We use the information we collect or receive to:

Facilitate account creation and logon processes. If you choose to link your account with us to a third-party account (such as your Google, LinkedIn, or GitHub account), we use the information you allowed us to collect from those third parties to facilitate account creation and logon processes for the performance of the contract.

Post testimonials. We post testimonials on our Website that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and the consent of the testimonial. If you wish to update or delete your testimonial, please contact us at support@SOOS.io and be sure to include your name, testimonial location, and contact information.

Request feedback. We may use your information to request feedback and to contact you about your use of our Website.

Enable user-to-user communications. We may use your information in order to enable user-to-user communications with each user’s consent.

Manage user accounts. We may use your information for the purposes of managing your account and keeping it in working order.

Send administrative information to you. We may use your personal information to send you product, service and new feature information and/or information about changes to our terms, conditions, and policies.

Protect our Services. We may use your information as part of our efforts to keep our Website safe and secure (for example, for fraud monitoring and prevention).

Enforce our Terms of Service, conditions and policies for business purposes. We collect the email, user name, or other uniquely identifying user properties provided by the CI/CD or code repository which initiates the SOOS analysis scans. This information is used solely for the purposes of auditing the number of Contributing Developers (See Terms of Service for definition of Contributing Developer) for the company.

Comply with legal and regulatory requirements, respond to legal requests, and prevent harm. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.

Deliver and facilitate delivery of services to the user. We may use your information to provide you with the requested service.

Respond to user inquiries/offer support to users. We may use your information to respond to your inquiries and solve any potential issues you might have with the use of our Services.

Send you marketing and promotional communications. We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences. For example, when expressing an interest in obtaining information about us or our Website, subscribing to marketing or otherwise contacting us, we will collect personal information from you. You can opt-out of our marketing emails at any time (see the “What Are Your Privacy Rights” below).

Deliver targeted advertising to you. We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness. However, you may opt out of this at any time.

Will Your Information Be Shared With Anyone?

We may process or share your data that we hold based on the following legal basis:

Consent. We may process your data if you have given us specific consent to use your personal information for a specific purpose.

Legitimate Interests. We may process your data when it is reasonably necessary to achieve our legitimate business interests.

Performance of a Contract. Where we have entered into a contract with you, we may process your personal information to fulfill the terms of our contract.

Legal Obligations. We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).

Vital Interests. We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our Terms of Service or policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

Business Transfers. We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

How Long Do We Keep Your Information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this policy will require us keeping your personal information for longer than three (3) months past the termination of the user’s account and use of our Services.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

How Do We Keep Your Information Safe?

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk. You should only access the Website within a secure environment.

Do We Collect Information From Minors?

We do not knowingly solicit data from or market to children under 18 years of age. By using the Website, you represent that you are at least 18 years of age or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the Website. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us using the contact information provided below.

What Are Your Privacy Rights?

If you reside in the European Economic Area and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

If you reside in Switzerland, the contact details for the data protection authorities are available here: https://www.edoeb.admin.ch/edoeb/en/home.html.

If you have questions or comments about your privacy rights, you may email us at dataprivacy@SOOS.io.

Account Information. If you would like to review or change the information in your account or terminate your account at any time, you can do the following:

• Log in to your account settings and update your user account.
• Contact us using the contact information provided below.

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Service and/or comply with applicable legal requirements.

Opting out of email marketing. You can unsubscribe from our marketing email list at any time by clicking on the unsubscribe link in the emails that we send or by contacting us using the details provided below. You will then be removed from the marketing email list – however, we may still communicate with you, for example to send you service-related emails that are necessary for the administration and use of your account, to respond to service requests, or for other non-marketing purposes. To otherwise opt-out, you may:

• Access your account settings and update your preferences.
• Contact us using the contact information provided below.

Tracking Features and Use of Cookies

SOOS’s website, like all websites, uses cookies to distinguish you from other users of our website. This allows us to improve the functionality and efficiency of our website and makes it a better experience for you. By continuing to use our website, you are agreeing to our use of cookies. Therefore, with your use of the SOOS website you are allowing us to place a cookie (a small file) on your browser or the hard drive of your computer. 

The types of cookies SOOS may use:

Necessary cookies: these cookies are critical to enable you to login, navigate and use the features of our website and services, or to provide a service requested by you. You give permission for SOOS to use these cookies simply by using our website. These cookies may also be used for security and integrity purposes.

Functionality cookies: These cookies allow SOOS to remember the specific choices you make (such as your language) and allow us to provide enhanced and personalized features. 

Performance cookies: these cookies collect information about your online activity (for example, your use of our Services and Websites). These cookies are used for analytics and research, and for us to perform statistical analysis in an aggregated format to evaluate our Services and our customers’ use of them.

Marketing or advertising cookies: these cookies are used to deliver tailored offers and advertisements to you, based on your derived interests. These cookies are typically placed by our advertisers and provide them insights about the people who see and interact with their ads, visit their websites or use their app.

You can block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our website.

Do California Residents Have Specific Privacy Rights?

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits our users who are California residents to request and obtain from us, once a year and free of charge, information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared personal information in the immediately preceding calendar year. If you are a California resident and would like to make such a request, please submit your request in writing to us using the contact information provided below.

If you are under 18 years of age, reside in California, and have a registered account with the Website, you have the right to request removal of unwanted data that you publicly post on the Website. To request removal of such data, please contact us using the contact information provided below, and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Website, but please be aware that the data may not be completely or comprehensively removed from all our systems (e.g. backups, etc.).  

CCPA Privacy Notice

The California Code of Regulations defines a “resident” as:

(1) every individual who is in the State of California for other than a temporary or transitory purpose and

(2) every individual who is domiciled in the State of California who is outside the State of California for a temporary or transitory purpose

All other individuals are defined as “non-residents.”

If this definition of “resident” applies to you, certain rights and obligations apply regarding your personal information.

What categories of personal information do we collect? 

We may also collect other personal information outside of these categories in instances where you interact with us in-person, online, or by phone or mail in the context of:

• Receiving help through our customer support channels
  
• Participation in customer surveys or contests; and
  
• Facilitation in the delivery of our Services and to respond to your inquiries

Will your information be shared with anyone else?

We may disclose your personal information with our service providers pursuant to a written contract between us and each service provider. Each service provider is an entity that processes the information on our behalf.

We may use your personal information for our own business purposes, such as for undertaking internal research for technological development and demonstration. This is not considered to be “selling” your personal data.

SOOS, LLC has not disclosed or sold any personal information to third parties for a business or commercial purpose, nor will it do so in the future without written permission from you. 

Your rights with respect to your personal data

You can ask for your personal information to be deleted. If you ask SOOS to delete your personal information, we will respect your request and delete your personal information, subject to certain exceptions provided by law, such as, but not limited to, the exercise by another consumer of his or her right to free speech, our compliance requirements resulting from a legal obligation or any processing that may be required to protect against illegal activities and in accordance with our Terms of Service.

Verification process

Upon receiving your request to delete your personal information, we will need to verify your identity to determine you are the same person about whom we have the information in our system. These verification efforts require us to ask you to provide information so that we can match it with the information you have previously provided us. For instance, depending on the type of request you submit, we may ask you to provide certain information so that we can match the information you provide with the information we already have on file, or we may contact you through a communication method (e.g. phone or email) that you have previously provided to us. We may also use other verification methods as the circumstances dictate.

 We will only use personal information provided in your request to verify your identity or authority to make the request. To the extent possible, we will avoid requesting additional information from you for the purposes of verification. If, however, we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity, and for security or fraud-prevention purposes. We will delete such additionally provided information as soon as we finish verifying you.

Right to Non-Discrimination for the Exercise of a Consumer’s Privacy Rights

We will not discriminate against you if you exercise your privacy rights.

Other privacy rights

• You may object to the processing of your personal data
• You may request correction of your personal data if it is incorrect or no longer relevant, or ask to restrict the processing of the data
• You can designate an authorized agent to make a request under the CCPA on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with the CCPA.
• You may request to opt-out from future selling of your personal information to third parties. Upon receiving a request to opt-out, we will act upon the request as soon as feasibly possible, but no later than 15 days from the date of the request submission.

To exercise these rights, you can contact us using the contact information provided below. If you have a complaint about how we handle your data, we would like to hear from you.

Do We Make Updates to This Policy?

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.

How Can You Contact Us About This Policy?

If you have questions or comments about this policy, you may email us at support@SOOS.io or by post to:

SOOS, LLC 
20 Winooski Falls WaySuite 302
Winooski, VT 05404
United States